5 Tools We Recommend to Make Bookkeeping Easy for Our Clients

Bookkeeping doesn’t have to be complicated—or time-consuming. At MakeCentsBookkeeping, we have curated a set of tools that simplify the process, reduce errors, and save our clients hours each month.

Whether you’re a solo entrepreneur, small business owner, or nonprofit leader, here are 5 essential tools to use to make bookkeeping easier, faster, and stress-free for you.

1. QuickBooks Online – Our Go-To Accounting Platform

QuickBooks Online (QBO) is our primary bookkeeping software because it’s powerful, user-friendly, and cloud-based. It allows us to:

• Sync bank and credit card accounts automatically

• Categorize income and expenses

• Generate real-time reports

• Collaborate with you seamlessly

💡 Why it matters: You get 24/7 access to your financials, and we can keep everything updated in real time—no spreadsheets required.

2. Dext (formerly Receipt Bank) – For Hassle-Free Receipt Management

Dext makes it easy to snap a picture of a receipt, upload invoices, or email documents—all from your phone.

• You send us your receipts

• Dext extracts the key data

• We verify and sync it to QuickBooks

📸 No more shoeboxes or lost papers. Just clean, digital recordkeeping.

3. Gusto – Payroll Made Simple

If you have employees or contractors, Gusto takes the headache out of payroll.

• Run payroll accurately and on time

• File payroll taxes automatically

• Track PTO, benefits, and onboarding

📅 Plus, your team gets digital paystubs and access to their own dashboards—no more paper chasing.

4. Google Workspace – For Simple, Secure Collaboration

We use Google Drive, Docs, and Sheets to share important files, request info, and keep everything organized. It’s secure, easy to use, and lets us stay in sync with you.

🔒 Everything is protected with bank-level security—and you never have to dig through email chains again.

5. Calendly + Zoom – For Stress-Free Check-Ins

We make communication easy with tools like Calendly for scheduling and Zoom for virtual meetings. You can:

• Book a call when it works for you

• Ask questions without back-and-forth emails

• Get expert insights in real time

📞 We’re not just bookkeepers—we’re your financial partners.

Final Thoughts

The right tools turn chaos into clarity. By combining powerful tech with personalized support, we help our clients stay organized, compliant, and confident in their numbers—without doing it all themselves.

🎯 Want bookkeeping that feels easy and works for you?

At MakeCentsBookkeepingllc we can categorize your transactions, reconcile your business accounts, and provide your business financial statements.